Why is written communication so important

After reading this article you will learn about:- 1. Meaning of Written Communication 2. Advantages of Written Communication 3. It is a formal method of communication and is less flexible. A written document preserved properly becomes a permanent record for future reference. It can also be used as legal evidence. It is time-consuming, costly and unsuitable for confidential and emergent communication.

Written communication, to be effective, should be clear, complete, concise, correct, and courteous. Order, allocation of work, job distribution, etc.

It is time-consuming. Composing a message in writing takes much time. Writing letters, typing orders, notices, etc. Feedback process also is not instant. It is expensive not so much due to postal charges but in terms of so many people spending so much of their time. Difference between Formal and Informal Communication. Informal Communication: Meaning, Purpose and Importance. Written communication skill is more effective because it conveys complex information just by arranging simple words appropriately.

Showcasing your writing skill is momentous. Everybody can be in the limelight but every time being in the limelight should be you! Competition remains universal, you should be well prepared for giving your best.

Writing is an art; everybody is an artist in their own way but we need to understand what type of artists we are! Realize your passion and work for it. Once you start writing you always have that feeling of a scholar or a poet. You can consider writing as a profession in the same way it is also a passion.

Some so many peers took writing as their profession such as marketing content writer for the particular organization. And some other people follow their passion such as writing personal blogs, poems and novel writing, short stories on the website, and many more.

Utilize every bit to master your passion. For more such career guidance blogs do refer to the Great Learning blog , we are always here to build your career and you!

Remember Me! Great Learning is an ed-tech company that offers impactful and industry-relevant programs in high-growth areas. Online employee scheduling software that makes shift planning effortless. Try it free for 14 days. The most successful business leaders make sure that they practice clear concise written communication practices. There are many benefits to effective written communication , including- 1.

Brand definition- Whether you are writing a tweet, case study, or privacy policy, your written communication skills can show your clients your business values good communication and professionalism.

Make sure to use clear concise language, proper punctuation, and an active voice to represent your brand. Permanence- All written communications are a permanent record. A permanent record may be the only thing that you have to prove an interaction occurred. For this reason, written communications can be indispensable to legal proceedings or business disputes. Accessibility- Written communication is the best way to communicate a message to a large audience.

Instead of having to individually call or visit recipients, you can easily send out an email to everyone necessary with only a few clicks. Clarification- Clear concise messages help readers to understand exactly what the writer intended. An additional benefit is that this information is easily referenceable anytime it is needed. Productivity- Business professionals should try to share only relevant data as timely as possible. By limiting unproductive conversations that are not directly associated with duties or important due dates, your business will optimize productivity.

Decreased Conflict- Improved written communication decreases miscommunications that could potentially progress into larger issues. Miscommunications can be costly especially if the situation reaches the need for legal intervention. More minor frequent miscommunications create a hostile company culture.

Make sure your human resource department is well-trained and ready to address any miscommunications that occur amongst staff.